ORGANISATIE
VaultSpeed empowers enterprises to deliver data products at scale through advanced automation for modern data ecosystems, including data lakehouse, data mesh, and fabric architectures. Our no-code platform delivers a 10x improvement in automation, eliminating nearly all traditional ETL tasks across critical areas like data modeling, engineering, testing, and deployment. This transformation enables organizations, including clients like Liberty Mutual, Daimler Trucks, and Olympus, to meet the challenges of next-generation data management with unprecedented efficiency.
FUNCTIE
Tired of all the red tape just to order a new coffee machine?
At VaultSpeed, we believe in getting things done not in chasing signatures.
As our Office Manager, you’ll be more than the go-to organiser; you’ll be empowered to take action, trusted to make decisions, and free from layers of unnecessary hierarchy.
Based in De Hoorn — the iconic former Stella brewery turned innovation hub — you’ll keep the wheels of our Global HQ turning smoothly in a company that’s scaling fast, transforming boldly, and where initiative isn’t just welcomed, it’s what keeps us moving forward.
Key Responsibilities
🏠 Office & Facilities Management
Liaise with the landlord and manage office-related contracts
Coordinate with service providers (cleaners, IT support, utilities)
Keep the office stocked and functional (coffee ☕️, printer paper 🖨️, snacks)
Handle incoming and outgoing post 📬
Support basic IT needs in collaboration with our tech partners
🗂️ Admin & Operations Support
Maintain office documentation and assist with light admin
Manage meeting room bookings and occasional visitor/travel arrangements ✈️
Track receipts, purchases, and liaise with finance on small expenses
🎈 Team Culture & Experience
Prepare desk setups and welcome packs for new joiners 🎁
Organise occasional team lunches, birthday cakes 🎂, or small seasonal touches 🎄
Help maintain a tidy, organised, and inspiring office space 🌿
PROFIEL
What We’re Looking For
This isn’t your first rodeo. You’ve seen what a well-run office looks like — and more importantly, you’ve been the one behind it
You're organised, proactive, and comfortable juggling multiple priorities
Just like us, you're friendly, collaborative and hands-on — you’re the kind of person who spots what needs doing and just gets it done!
Fluent in Dutch and excellent in English
AANBOD
🧩 Part-Time Office Manager (50%) – VaultSpeed
📍 Location: Leuven, Belgium (De Hoorn – Old Stella Brewery)
⏰ Commitment: Part-Time (50%) (Mornings would be perfect!)
🌐 Languages: Fluent Dutch and excellent English required
Competitive package
INTERESSE?
Interview Process
📞 Initial call with Jo
🤝 Interview with Laurent
🧑💼 Final meeting with Patrick and Pete
Why Join Us?
Be part of a dynamic SaaS team in one of Leuven’s most iconic locations
Enjoy a consistent, flexible part-time schedule (mornings only) 🌅
Play a key role in shaping our office experience and company culture
Work in a collaborative, people-first environment with great coffee and even better colleagues ☕️
🤝 Equal Opportunities
We’re committed to creating a diverse and inclusive workplace where everyone feels welcome, valued, and supported. We encourage applications from people of all backgrounds, identities, and experiences — regardless of age, gender, race, religion, sexual orientation, disability, or nationality.