ORGANISATIE

The European Festivals Association (EFA) connects more than 100 festivals and festival associations in 40 countries. EFA members are the core that make the Association an open, influential, international place for any festival that wants to be part of a bigger festival community. EFA’s mission is to unite and represent its member festivals across Europe and the world by contributing to the artistic life of Europe. It acts as the most important platform for arts festivals.
Location: Sainctelettesquare 17, 1000 Brussel

https://www.european-festivals.eu

FUNCTIE

We are looking for a part time (3/5) administration and production assistant to support the EFA team. Are you looking for a job in the international field of arts and culture? Would you like to contribute to a to a vibrant network of festivals while working on meaningful tasks? Join an international team of 7 colleagues based in Brussels and have 3 days fully dedicated to follow up administration and finances, the EU Platform for emerging artists, and general assistance tasks linked to the membership network?

Key Responsibilities:

• Manage full invoice cycle: creation, distribution, and follow-up with relevant parties

• Process incoming invoices and request additional documentation when needed

• Handle document management: scanning, copying, filing, and archiving

• Provide cross-departmental administrative support

• Assist with event production: Manage participant registrations and accommodation lists, Coordinate travel arrangements for speakers and staff, Respond to participant inquiries, Help to prepare meeting materials

PROFIEL

• Meticulous, reliable, and exceptionally well-organized

• Language proficiency: Dutch (required) and English (professional working language)

• Basic accounting and invoicing knowledge is an advantage

• Good knowledge of Microsoft Office suite

AANBOD

• Collaborative work environment that values initiative

• Permanent part-time employment contract

• Salary according to PC 329 - scale B1c

• Comprehensive benefits package including: Meal vouchers, Hospitalisation insurance, Mobile phone subscription, Free public transport or cycling allowance, Compensation days (based on 40-hour workweek full-time)

INTERESSE?

Please send your CV and cover letter to Kathrin Deventer at info@efa-aef.eu with the subject line: "Application: Administration & Production Assistant Position" latest on 8 June 2025